Bill & status register
Amounts, due dates, payment records and references for each bill.
File format
CSV + HTML
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NERACIA FINANCE & TAX / One-time review
Supplier Bills & Payment Controls
Check the bills. Clarify payment approvals.
We compare supplier bills with orders, receipt evidence and payment records, then organize what needs clarification before you decide what to pay.
SEE AN EXAMPLE OUTPUT
Outputs you
can understand.
Invoice numbers repeat and receipt evidence is incomplete.
NERACIA / FICTIONAL EXAMPLE · NOT CLIENT RESULTS
- Sample bill records
- 3
- Records with possible duplication
- 2
- Bills with unknown amounts
- 1
Two records are flagged rather than automatically deleted. The third bill’s outstanding amount is unknown because previous payments are unclear.
See the sample details
Scroll the table to read all columns.
| Record | Invoice number | Bill amount | What to check |
|---|---|---|---|
| SYN-B1 | INV-101 | IDR 2,000,000 | Same number; confirm against sources. |
| SYN-B2 | INV-101 | IDR 2,000,000 | Same number; confirm against sources. |
| SYN-B3 | INV-102 | IDR 3,000,000 | Amount differs from order; receipt evidence missing. |
WHAT YOU RECEIVE
Three outputs
for you to use.
Bills arrive from several suppliers, while receipt evidence, previous payments or approvers are unclear.
Differences & questions
Possible duplicates and evidence to confirm; not automatic payment or rejection decisions.
File format
CSV + Markdown
Payment approval guide
Who prepares, checks and approves, with a pre-payment checklist.
File format
Markdown + CSV
WORK SCOPE
What is included
One entity, one month, up to 30 bills from ten suppliers and 100 detail rows. Compare available documents and define one approval process with up to three roles. Includes a 45-minute discussion and one correction round.
The work we carry out
- Review bills, orders/contracts, receipt evidence and previous payments.
- Flag possible duplicates, amount differences and missing evidence.
- Define statuses, responsible people and an approval process for your team.
What is not included
Transfers or payment execution, OTP access, bank-account changes, supplier negotiation, fraud investigations, audit or full bookkeeping. Possible duplicates need human review. Work completed in another package is not billed again.
CHECKING THE OUTPUTS
Checked before
handover.
Which bills need further evidence or approval before payment?
We check outputs against the agreed inputs and work. Outstanding items stay recorded with reasons and next actions.
See detailed checks (for the relevant team)
Checks against the agreement
- Each bill has traceable sources, status and questions.
- Differences and possible duplicates remain open until review evidence is available.
- The team can work through five pay/hold/clarify scenarios using the agreed process.
Starting records Bills, orders, receipt evidence and payment records for one period.
Document coverage
Check bills with order, receipt and payment references against all in-scope bills.
Difference follow-up
Each difference/possible duplicate has an owner and action. Matching amounts do not automatically authorize payment.
The reviewer checks sources and assumptions; the client makes decisions. Differences and missing inputs remain open.
Includes a 45-minute discussion and one correction round on the same inputs and work, requested within seven days of handover. Recurring reviews or extra work require a separate agreement.
Agree starting records, targets and period before starting. Examples and targets are not client results.
HOW TO START
Discuss one need.
Receive a clear proposal.
Arif is your first contact. Designate delivery personnel and reviewer in the agreement before starting.
- Describe the problem
Share your business type, the task causing difficulty and your desired result.
- Review the work & price
Discuss inputs, limits, people and timing. You review a written quote before deciding.
- Deliver, check & discuss
Review the agreed work, then hand it over with any outstanding questions and next actions.
Payment, timing & corrections
Initial package fee: IDR 3,600,000. A 50% deposit after agreeing the quote; balance after joint review and handover. The quote states service taxes. Extra data, periods, volumes or integrations are separately quoted and agreed.
Final dates follow complete inputs and agreed access, roles and payment terms. Discuss changed work or blockers before adjusting the schedule.
One correction round on the same inputs and work, requested within seven days of handover. New inputs, periods or tasks require a separate agreement.
Subsequent work & responsibilities
SUBSEQUENT WORK
Finance & Tax
Choose a cash, project profit/pricing, supplier bill or marketplace payout review, or monthly help. Each engagement has its own scope.
Choose the work
Records, financial reports, tax administration, or cash and unpaid-invoice review.
Review the work together
Discuss balances, differences, missing documents and decisions needed.
Agree the next engagement
Complete the focused review first. Monthly or further work follows agreed needs, fees, people and timing.
Who is responsible?
You provide sources and approve decisions. We deliver and arrange review. Tax actions requiring authority are carried out by an appointed party under the agreement.
Each engagement starts after agreeing scope, people, access, timing and payment. Subsequent stages are excluded unless written in the quote.
Before you decide
Is subsequent work included?
Includes a 45-minute discussion and one correction round on the same inputs and work, requested within seven days of handover. Recurring reviews or extra work require a separate agreement.
What if inputs are missing or differ?
Record gaps, their impact, owners and next actions. Conclusions requiring evidence remain open. Agree extra work and changed dates before proceeding.
How do we share documents?
Start with general context. Before sharing documents, agree minimum access, recipients, transfer channel, storage and retention. Do not send main account passwords.
Does contacting you place an order?
No. Discuss fit and availability, then review a quote. Work starts after agreeing inputs, people, dates and payment terms.
NEXT STEP
Tell us about one task.
Let’s define the first step.
Tell us about the business problem. We help define work, outputs, fees and timing before you decide.